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Top email archiving suggestions for businesses

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There’s no doubt that email archiving has really come into its own over the last few years – which comes as absolutely no surprise when you cast your eye over some of the staggering email statistics that are out there (hint – millions of emails are sent every single second).

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However, implementing a top email archiving system is easier said than done. At first, some people might opt for the built-in features that accompany some of the mainstream email clients. Over time, needs expand though, and these clients have nowhere near the amount of possibilities that some of the specialized solutions have.

Following on from the above, we are now going to look at some of the best ways to implement a successful email archiving system for businesses. As you’ll soon see, a lot of these changes simply relate to policy changes within your company, meaning they are very easy to implement.

Fine tune your email retention policy

This is one of the very first things you should do, long before you turn to any fancy software. Despite this, it would be fair to say that the majority of companies just don’t have an email retention policy, and this is hindering their archiving attempts significantly.

So, what exactly forms part of a successful retention policy? It’s all about keeping track of your customer’s data, and also understanding exactly what type of emails your business really needs to archive. Suffice to say, if personal emails are being exchanged on the systems, there’s a very good chance that there’s no need for these to be archived and they can be removed anyway.

Keep on top of your legal requirements

In truth, this could have been bundled into the previous section. However, the importance of legal requirements means that we are going to hone in on it in more detail through here.

The laws on data are constantly changing, so much so that some companies have specialized legal teams looking to combat this. Companies are subject to enormous fines if they fall foul of these practices and naturally, if you are keeping customer emails, this is something you need to be aware of.

There’s no doubt that a proactive approach is required here, making sure that you know exactly what and when specific laws are changing. It’s not the government’s responsibility to specifically inform you about these changes – you should constantly keep an eye on the ball to ensure that you’re not archiving anything that you shouldn’t be.

This is all separate from the email use policy

Something that you should be aware of throughout this process is making sure that it remains separate from the email use policy. Just because you’re choosing not to archive certain emails, with personal emails being one example that we looked at previously, doesn’t mean to say that this should be ignored from your email use policy. In other words, this might be something that your company doesn’t permit anyway.

It means there needs to be a two-fold method of communication. One that informs employees what they can and can’t send with their emails, and the other which shows what can and can’t be archived based on the list.

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The A-Z of albums after photo printing online

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It would be fair to say that the photo album landscape has changed phenomenally over the last few years. Once upon a time it was a case of taking a film to the local store, who would then develop it into a series of photos. Now, the entire process is performed digitally – with some services then incorporating this into a photo album.

Regardless of the developments, once you have found your service photo printing online it’s worth becoming familiar with some of the common terms that are used in this space. Here, we’ll take a look at some of the main keywords that you should become familiar with if you want to make the ultimate album.

Glassine

Let’s start with a rather technical term; one that most of you probably won’t be overly familiar with. Glassine is a form of paper that is regularly used in photo albums, with the main benefit being that it’s both resistant to the air and water. This obviously means that your photos have more protection when compared against other materials, whilst its properties also mean that your photos won’t stick together (which is another pet hate).

Acid free

On the subject of papers, let’s take a look at another type in the form of acid free. Little else needs to be said here, with the pH balance being around 7 (or sometimes a little more).

The reason that this is so popular in photo albums is because the lack of acid makes them preserved for a much greater period of time. If you’re planning to show the grandchildren your collection in years to come, this is obviously really important.

Memo

If we move onto a slightly different topic, if you see ‘memo’ associated with a photo album it’s referring to those which have a space for descriptions to be placed.

Clearly, this is one of those features that is going to be more suitable for some people rather than others. Even if they have been provided for your photo book, doesn’t mean to say that you actually have to fill them in. Again, if this is an album that is being planned for the long-term, many people find it a good idea to buy albums with a memo space though.

Pages and Sides

These last terms on our list have been merged into one area, but there’s a good reason for it. If you see a photo album marketed as having ‘x’ pages, don’t immediately assume that there are the same amount of available spaces for photographs. In fact, there could be double the number. This is because albums tend to be separated into sides. These are generally two sides per page, which naturally equates to two photos per page as well.

There’s no doubt that it’s much easier to understand the product if it is marketed in sides. However, some manufacturers don’t like to use such a simple method – and will seemingly complicate the matter by dealing in pages.

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Music Education and Other Ways Of Earning in Music

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If you are a musician then I am sure that you understand just how difficult it is to make money within this field. It seems that there is not much middle ground to be found in this industry and on one side you have the super stars who make albums, make millions of dollars and make their living playing to huge audiences, and on the other side you have the struggling musician, forced to take a job they hate to pay the bills.

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I would always recommend that if you are a musician, that you focus hard on that and find ways in which you can earn through your skill. If you are in need of inspiration, here are just a few ways that you can earn through your music.

Teaching

Music education is something which many people are more than happy to pay for, especially when it comes to mastering a new instrument. If you are able to play an instrument or sing well, you can use these skills to help others to do the same, and make some money as you do so. Music tutors can actually make pretty good money by the hour and the only downside is that there is often alleger gaps in between classes. You can teach one to one by going to people’s house or you could even use the internet to teach people all over the world.

Busking

Believe it or not, buskers can make a good amount of money if they have a good spot, and of course, some talent. If you want to busk and you are able to find a busy spot where you can do it, you could easily make $40- $50 per day, which is more than some jobs can offer. You will need to get a permit before you are allowed to busk but once you have secured it, all you need to do is find a great place to play, be creative and watch the money come in. You won’t become rich by busking but you can definitely make some extra cash.

Tutorials

When someone wants to learn a new instrument, or how to understand music, they invariably go straight to YouTube and look for videos which can help them out, providing you with a money making opportunity. If you can upload some videos to YouTube giving tutorials on how to play music, read music or any other music related subject, you could make a good living through advertising revenue. the key to gaining popularity of your video is to spread the message all over social media so that you can begin to drum up support. Share your videos on relevant music forums and social media pages and you could see plenty of people flocking to watch your videos. Make sure that you are confident, speak slowly and ultimately that you offer something which people can learn from if you want to make money from your YouTube videos.

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Crowdsourcing Software Made For Business, Why Your Company Needs This Product

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As a business, it can be difficult to decide on which kind of software can best help you to reach the next level. There are all kinds of software solutions these days which can greatly help businesses to save time, and to save money. Of all of the solutions out there, one such piece of software which all businesses must consider implementing is crowdsourcing software made for business, a smart and sophisticated piece of software that can really help you to enhance your business. At its basic level, crowdsourcing is about including a large group of people to come together in an effort to solve a problem or pool their thoughts and here is why it makes sense for your business.  

Handing Power 

Staff morale is vitally important for successful businesses and you can help to improve it by further including all of your employees in the running of the business. What crowdsourcing software will do is to include every single member of your business and allow them to contribute to any new ideas or innovative thoughts which you are looking for from your work force. Giving this power to your employees can greatly help them to improve the confidence and the passion that they have for the business.  

Problem Solving 

As they say, a problem shared is a problem solved and that is exactly what this kind of software will allow you to do. The software does not just connect you with your team, it also gives you a great many tools which you can use to manage a problem solving activity. To begin with you can place all kinds of detailed information from documents and reports, to images, videos and graphs which will support the problem. Once you have done this, you can sit back and watch all of your ideas come together, as well as the conversation which are taking place regarding the solution.  

Speed 

Ultimately what this kind of software does is to increase the speed by which you solve problems and take ideas from across to oak trees. Because of the nature of the software, you can instantly include your whole team when it comes to thinking of new ways of working, best practices and solutions to problems. This kind of software comes with many great tools,a ll of which are there to improve the speed by which decisions are made, and ideas are shared.  

Seeking Ideas 

Ultimately the crux of this kind of software solution is to seek ideas from throughout your team, and not just those at the top level. This is a great benefit for many businesses as the idea of you speaking with lower level staff on a daily basis simply isn’t possible. Through the use of crowdsourcing software however, you can open up direct lines of communication between you and all of your team, in order to get the very best ideas that are out there.

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Cloud Security and Cloud Benefits, Why So Many Businesses Use The Cloud

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In the last 5 years, the way in which businesses are using computers has changed greatly and nowadays, more and more companies are moving to cloud solutions for their business dealings. The cloud is based on the internet and it allows confines to avoid the use of multiple applications and pieces of software in-house. There are so many benefits to cloud based software for business and recently we have seen a huge push on cloud security and cloud solutions for all kinds of business.  

If you aren’t sure whether or not the cloud would be a good fit for your business, let’s take al look at some of the benefits to see how you can increase your success by using this option.  

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Disaster Recovery  

Losing files or important pieces of information can be easily done by accident or even from a security threat and the consequences of losing this data altogether could be catastrophic. Your business can avoid this problem altogether by using the cloud to store information and to protect important details about the clients and the business on the whole. If you are using the cloud and the worst should happen, recovering your information will be easy.

Flexibility

For any business who uses bandwidth with fluctuating demands, a cloud-based service is absolutely ideal as it can use the remote servers so that you will be able to scale up and down whenever you need to.

Software Updates

It is vital that you keep your computers up to date and security conscious and very often it can be easy to miss software updates on various applications that you use. When you use the cloud however, this problem is eradicated entirely as the software will automatically be kept up to date in order to keep you business and its data secure, and running at top speed.

Flexible Working

Through the use of the loud you will be able to access just about any area of your business, no matter where you are in the world. This is one of the biggest benefits to cloud computing and there are employees and bosses who are able to work from home thanks to cloud computing. In fact, there are some businesses whose employees are completely remote and rely on the cloud-based service to work from home or anywhere else that they choose. If you can create an environment like this then you can save money on many areas of your business such as rent and office space.

Security

Using the cloud is the most security conscious way of using computers within the business and it is very, very difficult for anyone to attack your business’ information if you rely upon the cloud. The reason behind this is that every single piece of valuable information about your business exists on the cloud so if a laptop or device is lost, nobody can access that information as you can use the cloud software to remotely delete the device.