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Top email archiving suggestions for businesses

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There’s no doubt that email archiving has really come into its own over the last few years – which comes as absolutely no surprise when you cast your eye over some of the staggering email statistics that are out there (hint – millions of emails are sent every single second).

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However, implementing a top email archiving system is easier said than done. At first, some people might opt for the built-in features that accompany some of the mainstream email clients. Over time, needs expand though, and these clients have nowhere near the amount of possibilities that some of the specialized solutions have.

Following on from the above, we are now going to look at some of the best ways to implement a successful email archiving system for businesses. As you’ll soon see, a lot of these changes simply relate to policy changes within your company, meaning they are very easy to implement.

Fine tune your email retention policy

This is one of the very first things you should do, long before you turn to any fancy software. Despite this, it would be fair to say that the majority of companies just don’t have an email retention policy, and this is hindering their archiving attempts significantly.

So, what exactly forms part of a successful retention policy? It’s all about keeping track of your customer’s data, and also understanding exactly what type of emails your business really needs to archive. Suffice to say, if personal emails are being exchanged on the systems, there’s a very good chance that there’s no need for these to be archived and they can be removed anyway.

Keep on top of your legal requirements

In truth, this could have been bundled into the previous section. However, the importance of legal requirements means that we are going to hone in on it in more detail through here.

The laws on data are constantly changing, so much so that some companies have specialized legal teams looking to combat this. Companies are subject to enormous fines if they fall foul of these practices and naturally, if you are keeping customer emails, this is something you need to be aware of.

There’s no doubt that a proactive approach is required here, making sure that you know exactly what and when specific laws are changing. It’s not the government’s responsibility to specifically inform you about these changes – you should constantly keep an eye on the ball to ensure that you’re not archiving anything that you shouldn’t be.

This is all separate from the email use policy

Something that you should be aware of throughout this process is making sure that it remains separate from the email use policy. Just because you’re choosing not to archive certain emails, with personal emails being one example that we looked at previously, doesn’t mean to say that this should be ignored from your email use policy. In other words, this might be something that your company doesn’t permit anyway.

It means there needs to be a two-fold method of communication. One that informs employees what they can and can’t send with their emails, and the other which shows what can and can’t be archived based on the list.

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The A-Z of albums after photo printing online

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It would be fair to say that the photo album landscape has changed phenomenally over the last few years. Once upon a time it was a case of taking a film to the local store, who would then develop it into a series of photos. Now, the entire process is performed digitally – with some services then incorporating this into a photo album.

Regardless of the developments, once you have found your service photo printing online it’s worth becoming familiar with some of the common terms that are used in this space. Here, we’ll take a look at some of the main keywords that you should become familiar with if you want to make the ultimate album.

Glassine

Let’s start with a rather technical term; one that most of you probably won’t be overly familiar with. Glassine is a form of paper that is regularly used in photo albums, with the main benefit being that it’s both resistant to the air and water. This obviously means that your photos have more protection when compared against other materials, whilst its properties also mean that your photos won’t stick together (which is another pet hate).

Acid free

On the subject of papers, let’s take a look at another type in the form of acid free. Little else needs to be said here, with the pH balance being around 7 (or sometimes a little more).

The reason that this is so popular in photo albums is because the lack of acid makes them preserved for a much greater period of time. If you’re planning to show the grandchildren your collection in years to come, this is obviously really important.

Memo

If we move onto a slightly different topic, if you see ‘memo’ associated with a photo album it’s referring to those which have a space for descriptions to be placed.

Clearly, this is one of those features that is going to be more suitable for some people rather than others. Even if they have been provided for your photo book, doesn’t mean to say that you actually have to fill them in. Again, if this is an album that is being planned for the long-term, many people find it a good idea to buy albums with a memo space though.

Pages and Sides

These last terms on our list have been merged into one area, but there’s a good reason for it. If you see a photo album marketed as having ‘x’ pages, don’t immediately assume that there are the same amount of available spaces for photographs. In fact, there could be double the number. This is because albums tend to be separated into sides. These are generally two sides per page, which naturally equates to two photos per page as well.

There’s no doubt that it’s much easier to understand the product if it is marketed in sides. However, some manufacturers don’t like to use such a simple method – and will seemingly complicate the matter by dealing in pages.

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Crowdsourcing Software Made For Business, Why Your Company Needs This Product

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As a business, it can be difficult to decide on which kind of software can best help you to reach the next level. There are all kinds of software solutions these days which can greatly help businesses to save time, and to save money. Of all of the solutions out there, one such piece of software which all businesses must consider implementing is crowdsourcing software made for business, a smart and sophisticated piece of software that can really help you to enhance your business. At its basic level, crowdsourcing is about including a large group of people to come together in an effort to solve a problem or pool their thoughts and here is why it makes sense for your business.  

Handing Power 

Staff morale is vitally important for successful businesses and you can help to improve it by further including all of your employees in the running of the business. What crowdsourcing software will do is to include every single member of your business and allow them to contribute to any new ideas or innovative thoughts which you are looking for from your work force. Giving this power to your employees can greatly help them to improve the confidence and the passion that they have for the business.  

Problem Solving 

As they say, a problem shared is a problem solved and that is exactly what this kind of software will allow you to do. The software does not just connect you with your team, it also gives you a great many tools which you can use to manage a problem solving activity. To begin with you can place all kinds of detailed information from documents and reports, to images, videos and graphs which will support the problem. Once you have done this, you can sit back and watch all of your ideas come together, as well as the conversation which are taking place regarding the solution.  

Speed 

Ultimately what this kind of software does is to increase the speed by which you solve problems and take ideas from across to oak trees. Because of the nature of the software, you can instantly include your whole team when it comes to thinking of new ways of working, best practices and solutions to problems. This kind of software comes with many great tools,a ll of which are there to improve the speed by which decisions are made, and ideas are shared.  

Seeking Ideas 

Ultimately the crux of this kind of software solution is to seek ideas from throughout your team, and not just those at the top level. This is a great benefit for many businesses as the idea of you speaking with lower level staff on a daily basis simply isn’t possible. Through the use of crowdsourcing software however, you can open up direct lines of communication between you and all of your team, in order to get the very best ideas that are out there.

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How to Grow Your Business Online

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If you are not a naturally gifted tech expert like my buddy Abhishek Gattani and you want some help in understanding how to best grow your business online then fear not as I have hooked up with my resident tech guru to give you some top tips, for how someone with even a limited knowledge on the inner workings of the internet, can grow their business through the use of the internet. If this is something that you are interested in then we are going to talk you through some of the best ways to grow the interest for you business through the use of the world wide web.

Social Media is Important
Social media channels such as Facebook and Twitter are vitally important for anyone who is looking to add an extra online element to their business. Social media presents you with a chance to get in touch with one of the biggest communities in the world, who are checking their social media accounts with high regularity. This means that you have a great opportunity to connect with these people and show off your products and services as well as engaging with them so that you can further grow your brand.

Simple But Informative Website
A website is your opportunity to show the world who you are and what you do. You could invest heavily in a website with sleek design and sexy features but if you do not have an online based business then this is really not necessary. The only requirements which you should have for your website are that it is clean and easy to navigate, that it is packed with important information about your business and that customers can see what kind of products and services your business can offer them.

Search Engine Optimization
If you are willing to invest a little money into increasing the brand and online presence of your business then you could invest in search engine optimization. This is a tool used by marketing companies which helps to put your business towards the tope of the search engines when a customer searched for a particular set of keywords. Let’s say for example that you have an gaming shop in North Carolina, a marketing company will use techniques so that when someone searches for ‘gaming shop North Carolina’ your company will appear on the first two pages. The reason why this is so important is because customers very rarely look beyond the second page of the search results before they have found something that they are interested in. SEO works to not only drive more customers through your door but also to promote the name of your company as it will get far more exposure when they are searching for things that fall within your niche.

There are many ways in which you can increase your online reputation but these three are the most effective and the easiest to put in place.

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Birthday Gifts for Him That Are Cheap yet Engaging

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Among all special days, birthday stands out to be the most important day. Because you couldn’t have been his girl without this day. Thank his parents in the morning and then get him some really nice birthday gifts. Every time spending in chunks is not necessary to get a gift. Sometimes, engaging gifts can be in your kitty spending a meagre amount. I have some birthday gift ideas for husband or boyfriends that are really cheap and classic. Hook on to this space:

Half a Birthday: Get a full cake for sure – either bake it or order it. Now, cut it in half and decorate with some chocolate chips or colorful Gems chocolate. The other half can also be decorated with some edible flowers. Right at midnight bring one half of the cake and wish him half a birthday. Isn’t this cool and funny? The other half can be brought to him at the exact time of his birth.

Melodious wish: Just record those songs in your own voice which always reminds you of your husband or boyfriend. Put this one among all other gifts and he is surely going to be stunned once he tunes in the musical piece. Doesn’t matter even if you sing too badly – after all it is a romantic idea.

 Candlelight: Nothing else can beat the appeal of this Birthday gift idea. It is cheap, romantic, classic, and eternal. Buy some colorful candles and spray some nice fragrance in your room. Cook the right food and dessert for him on his birthday.

 Love letters:  From waking up in the morning till he moves out, you know all the places he would sit in his home. From washroom to dining, drawing room sofa to balcony seat, keep small love letters for him. Use sticky notes and color pens to write your love messages for him. He would be quite taken aback with your soft romantic side.

Reason box of love: A box or bowl can be taken to fill with some reasons “Why I love you”. Use all colorful papers and a black ink pen to scribble your reasons of loving him so much. Tie the neck of the bowl or center of the box with a satin red colored ribbon. A cheap yet thrilling birthday gift is ready to make his day.

Cake Day: You can make his birthday a fun day by feeding him only cakes. At the breakfast table, the pancakes can be served. For lunch, cupcakes and muffins can be the game while for evening snack the macarons can be kept. For dinner, keep the heart shaped sponge cakes for him. Bake all these by yourself as that would be cheap for you. This birthday gift for husband would always remain a memorable one.